APPLICATIONS
For those of you in HUD sites, it is imperative that you include the HUD 92006 form (that lists a contact person) and the Preliminary Screening Questionnaire in your application packet. Both of those forms must come back; if they don't, you will need to follow up with the applicant. If those items are missing, it will lead to a finding at your MOR.
HUD Application Packets should include:
- Cover letter
- Application form
- Facility Description / brochure / fact sheet (as applicable)
- 92006
- Preliminary Screening Questionnaire
- HUD "Fraud: Is it Worth It" handout
- HUD How Your Rent is Determined handout
- Applicant Release to 3rd party (must only be returned if the applicant wishes)
- Family Summary Sheet
- Notice RE: Mandatory Meals (if applicable)
EIV REPORTS
The following reports must be run monthly and placed in your EIV binder whether or not there are any items noted:
Multiple Subsidy Report
Identity Verification Report
Deceased Tenant Report
New Hires Report
Income Discrepancy Report
While we're on the subject of that pesky Income Discrepancy Report, let me express my solidarity with any of you who don't like the formatting, now that it's in Excel. I have an alternative you may prefer.
- Print the page that shows that you have discrepancies
- Print each individual discrepancy report, instead of that summary report, and place in the file.
- You will then also have to place a copy of that individual discrepancy report in the tenant file (on top of the most recent RMF), with your resolution efforts.
Please remember, you should contact me (Pam) any time you see any EIV discrepancy, so that I can assist. You are required to follow up on discrepancies; failure to do so will result in a MOR finding.
EIV SCREENING:
You are required to utlitize two elements of EIV with a move-in:
- You must run the EIV Existing Tenant Search for all applicants (I do it at the same time I'm doing the credit / criminal / eviction screening), and place a copy of that report in the file
- You must run an income report (the same paperwork you run at recertification time) 90 days after a move-in, and place that document on top of the move-in RMF in the tenant file.
Failure to do either of these will result in a MOR finding.
9887 FORMS:
Please ensure that the three address windows are filled out on every single 9887 packet you complete.
The addresses are as follows:
HUD office:One Corporate Center20 Church Street, 10th FloorHartford, CT 06103-3220
O/A address:This will be the site's address
PHA office:Eric Strong
Navigate Affordable Housing Partners
100 Pearl Street, 14th Floor
Hartford, CT 06103
APARTMENT INSPECTIONS:
Apartments must be inspected at move-in, move-out, and annually. All inspections must be documented on an inspection form, which must be signed by the tenant and filed. Move-in / Move-out inspections are to be filed in the tenant file; annual inspections may be filed in a separate file. If a tenant is unable to sign due to death or MO, this should be noted on the form. Inspections must also be signed by Management.
SIGNATURES:
Any time there is a space for a signature, there should be one. This applies to both applicants and Management. If there is a space for a signature and date, please make sure that both are present. Failure to sign / date forms can result in a finding.
If you have any questions on HUD guidelines, MORs, or procedures, please do not hesitate to ask your Regional Manager, me, or Tammy. Getting it right the first time is always easier than fixing something that is incorrect!
